The basic principle for sharing research data is that data should be as open as possible and as closed as necessary.
Legal basis: Ustawa z dnia 11 sierpnia 2021 r. o otwartych danych i ponownym wykorzystywaniu informacji sektora publicznego (Dz. U. z 2021 r. poz.1641)
https://isap.sejm.gov.pl/isap.nsf/download.xsp/WDU20210001641/U/D20211641Lj.pdf
The regulation of research data is included in Article 22 of the Act, according to which data are subject to reuse free of charge if they have been produced or collected as part of a publicly funded scientific activity.
Research data are digital and analogue materials observed, collected, processed or produced as part of a scientific activity. They are considered by the scientific community to be essential for the evaluation of scientific results and also useful for the implementation of new research.
Open access refers to two main categories:
- peer-reviewed scientific publications – mainly articles published in scientific journals, but also conference proceedings, chapters of books and monographs, doctoral theses;
- research data – data underlying the publications and other data such as selected but unpublished datasets or raw data.
Scientific staff and PhD students should endeavour to provide open access to scientific publications of their authorship.
Scientific staff and PhD students, who are managers of research projects or postdoctoral traineeships funded by research funding agencies, national or international, should follow the guidelines of the open access policy for publications funded or co-funded by such an agency.
Scientific staff and PhD students should endeavour to provide open access to the research data and associated metadata at their disposal by:
- the establishment of a plan for the management of research data during and after research or development, in particular specifying the type and format of research data, the modalities for their use, including procedures for archiving and sharing;
- preparing them in accordance with the FAIR* principles
- depositing them in electronic form in a repository
- where possible, making research data publicly available with appropriate open and free licences analogous to those provided for in § 3.3;
- making the research data traceable, e.g. by means of permanent digital DOI, so that the research data are searchable;
- in the case of staff and doctoral students who are managers of research projects or post-doctoral traineeships funded by research funding agencies, whether national or foreign, adhering to the guidelines of the open access policy for research data funded or co-funded by such agency;
- It is permissible to limit the scope of use of research data by employees and doctoral students of IITD PAN by introducing rules for identification and authorisation of users.
It is acceptable to limit access to research data according to the principle: ‘access open as much as possible, closed only as necessary’ (as open as possible, as closed as necessary) in the case of data protected by law, security rules or ethical principles.
Metadata, regardless of legal or ethical restrictions, should always be made openly available without any access restrictions.
Research data should be made available as soon as possible. In the case of research data forming the basis of a scientific publication, this means making it available no later than when the publication appears on the publisher’s website.
signing relevant agreements with research team members, research consortia or other relevant entities or co-authors of research data.