Project Department

Location: rooms 136 (ext. 138) and 112C, first floor

The Projects Department handles institute projects at all stages, with particular emphasis on:

  • preparing and submitting project applications (formal and administrative support),
  • handling project files, consortium agreements (coordinating document circulation, contacts with administrative units, the Institute’s law office, and project partners),
  • implementation and settlement of projects indicated by the Management, including strategic and institute-wide projects characterized by extensive reporting and specific financial settlement methods (other than NSC projects),
  • ensuring that project activities comply with the law, regulations of financing institutions, and the Institute’s internal procedures,
  • information and promotional activities regarding available sources of funding.

As of July 1, 2021, an agreement with Synestia Sp. z o. o. is in force, which covers support and consultations regarding the implementation and submission of grant applications.

The criteria for granting support are the international nature of the project, its complexity, and its budget, with the final decision on granting support being made by the Director.In terms of cooperation with Synestia, the Institute also provides access to consultations. Consultation dates are arranged by an employee of the Project Department after the issues have been collected.

The general scope of support provided by Synestia includes:

  • preparation of the application and all its attachments,
  • checking the correctness and completeness of the application,
  • verification of the project budget,
  • preparing consortium agreements together with the Project Department,
  • checking the compliance of the application with the required legal acts,
  • advising on available sources of financing.

 

Contact

Team

Deputy Director for Scientific Research: Łukasz Łaczmański, PhD, DSc. lukasz.laczmanski@hirszfeld.pl – management of the Project Department team, coordination of work, and supervision of project implementation.

  • Agnieszka Karczmarz, MSc: agnieszka.karczmarz@hirszfeld.pl – Deputy Head of the Project Department and Project Manager: supporting the Deputy Director for Scientific Research in the management of the team, coordinating and supervising the implementation of projects financed from national and international sources in accordance with the schedule, budget, and guidelines of the financing institutions; change and risk management; developing project portfolio management processes; supporting strategic planning and optimising the Institute’s activities;
  • Karolina Ciekot, MSc: karolina.ciekot@hirszfeld.pl – Senior Project Specialist: support in financial reporting and project accounting, control of expenses and material and financial schedules, preparation of financial reports, periodic and final reports; support in developing the financial part of new applications, budgets, and attachments
  • Adrianna Chmiel: adrianna.chmiel@hirszfeld.pl – Project Specialist: support in financial reporting and project accounting; control of expenses and material and financial schedules, preparation of financial reports, periodic and final reports.
  • Alina Kopyt: alina.kopyt@hirszfeld.pl – Project Specialist: support in financial reporting and project accounting; control of expenses and material and financial schedules, preparation of financial reports, periodic and final reports.